Acando Meetings and Events practice

The Acando Meetings and Events Practice works in partnership with client organisations to deliver effective Strategic Meeting Management Programmes.

Our consultants have extensive industry and event management  experience and have developed a proven best practice toolset to ensure that implementation of such programmes are streamlined, effectively delivered and release efficiency savings back to the client business.

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Strategic Meetings Management Policy (SMMP)

  • Meetings Management Benchmark report and recommendation
  • Risk Management review
  • Meeting Policy Development and review
  • Define business requirements
  • Define metrics relevant for the organisation
  • Building the SMMP Business Case
  • Process efficiencies
  • Risk Management
  • Cost Savings and Avoidance

    • Implementation of Strategic Meetings Management Programme

    • Building the SMMP Plan
    • SMMP governance
    • Critical success factors and criteria
    • Process efficiencies
  • Business analysis of existing process, mapping and review
  • Development of consolidated Meetings and Events Management process, global and  local
  • Financial consolidated process for Meetings and Events spend
  • Change Management, stakeholder analysis and communication plan
    • Risk Management
  • Consistent company wide Meetings and Events Contracts
  • Company wide SOPs i.e. Centralised contract signature assignment, authority levels, processes for legal or corporate audit contract review
  • Financial and Corporate compliance for Meetings and Events
  • Cost Savings and Avoidance
    • Cost Savings and Avoidance
  • Definition of Cost Savings quantification for Organisation
  • Measurement of Cost Savings for Meeting and Events
  • Method and measurement to achieve Cost Savings
  • Process efficiencies Cost Savings
  • Risk management Cost Savings

    • Benefits Measurement
    Measurement and reporting against criteria contained in SMMP Business Case.

    Meeting toolsets and enablers

    • Meeting toolset benchmarking and requirement report:

  • Understand Client IS/IT systems landscape
  • Define Client requirements
    • Meeting technology selection: 

  • Request for Information (RFI)
  • Request for Proposal (RFP)
  • Supplier selection
  • Supplier engagement
    • Meeting technology deployment to organisation 

  • Configuration
  • Data governance and management
  • Reports design and implementation
  • Testing, change and release management
  • Training:  functionality, helpdesk and release
  • Service introduction and service management